Paperwork is ubiquitous in the legal profession. From court documents and case files to notes, briefs, evidence, and so much more, finding a way to dig out from under the literal or metaphorical piles of paper is an ongoing task for attorneys and paralegals. Fortunately, with technology much of our paper is now in the cloud, but there are still limitations to storing and sharing files. A big one is file size.

Ways to Shrink a PDF for Court Filings

E-filing and e-documents are relatively commonplace now, but there is often one major hurdle with submitting court documents electronically, and that is limitations on file sizes. If you work on a Mac, here’s how you can compress your PDF to send or submit files.

  1. Open the document in the Preview app on your Mac.
  2. Choose File > Export (don’t choose export as PDF).
  3. Click the Quartz filter menu and select Reduce File Size.

You can also compress your PDF with free online tools. For example, Adobe Acrobat has an online PDF compressor that compresses the PDF in seconds. Here’s what to do.

  1. Navigate to the Adobe Acrobat online PDF compressor.
  2. Drag and drop or search to select the file you want to compress.
  3. Once complete, download your compressed PDF file. The PDF compressor will show you how much it shaved off the file size.

When compressing any PDF, be sure to save it as a copy as the process is irreversible. Once a file is compressed, you can revert it to its original form again.

For help with other Mac questions or to share your Apple tips and tricks with us, please get in touch with our team at Honeycrisp anytime.

Luke Kumanchik

Entrepreneur, programmer, backyard farmer & Dungeon Master Extraordinaire.